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Ian Crew

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Great blog post about a gotcha for My Drive to Shared Drive migrations

Posted By Ian Crew 04-02-2024 01:45:00 PM
Found In Egroup: Google Workspace \ view thread
Hi all: Check out https://risedigital.tech/blog/google-shared-drive-migration-errors-hidden-files-unmovable for a really interesting blog post about a subtle issue that can cause My Drive to Shared Drive migrations to go sideways. It was just published a few minutes ago. Well worth a read if you’re ...

RE: Documentation re. impacts to collaborators of setting a file/folder owner to zero quota?

Posted By Ian Crew 04-01-2024 11:55:59 AM
Found In Egroup: Google Workspace \ view thread
Thanks Madi! Much appreciated. So it sounds like the experience is the same for collaborators if an owner is over quota, regardless of what that quota is. Thinking about it, that makes total sense. Doh! (But I should listen to my own advice in terms of there being no such thing as a stupid question....) ...

RE: Finding Files After Restoring Drive Trust

Posted By Ian Crew 04-01-2024 08:55:19 AM
Found In Egroup: Google Workspace \ view thread
Hi Ryan: As some background, unfortunately, that bug is one of the biggest downsides of using Drive Trust rules to hide files. I, and many others, have made the point to Google that this is a pretty serious bug related to Drive Trust rules, not just for the purposes many of us are using it for, but ...

RE: Google Drive Search change

Posted By Ian Crew 03-25-2024 11:34:22 AM
Found In Egroup: Google Workspace \ view thread
I just checked our rapid release test environment, and it looks like we don't yet have the new layout. I'm still seeing the layout below. Does anyone see the new design in their domain? Thanks,

Documentation re. impacts to collaborators of setting a file/folder owner to zero quota?

Posted By Ian Crew 03-21-2024 05:11:00 PM
Found In Egroup: Google Workspace \ view thread
Hi all: The subject really says it all. I know at least some universities are setting expired file/folder owners to zero quota as part of your draw-down process. I’m looking into whether something like that will fit into our plans too. Do any of you have any documentation that explains to the collaborators ...

Gopher for Drive SOC2 report available

Posted By Ian Crew 03-15-2024 01:43:00 PM
Found In Egroup: Google Workspace \ view thread
Hi all: A little story: Many of you are probably familiar with CDW/Amplified's Gopher for Drive reporting product (https://amplifiedlabs.zendesk.com/hc/en-us/articles/1500010675802-Gopher-for-Drive-Introduction). The other day, I was looking at the Gopher for Drive listing in the Google Workspace Marketplace ...

RE: Google Client Side Encryption

Posted By Ian Crew 03-01-2024 11:36:41 AM
Found In Egroup: Google Workspace \ view thread
If you're curious about Virtru, I set up a "Unofficial Virtru Admins" Slack a while back-you can join it via the invite link: https://join.slack.com/t/virtru-admins/shared_invite/zt-2dwpsjbo3-MKR~DOANkarxoAEe2fUJHQ Cheers, Ian

RE: GCP administration and management

Posted By Ian Crew 03-01-2024 09:34:31 AM
Found In Egroup: Google Workspace \ view thread
You might also want to ask this question over in the Cloud Computing CG, where more folks who manage this stuff hang out. https://www.educause.edu/community/cloud-computing-community-group In terms of a more direct answer, I'm about the furthest thing from an expert myself, but perhaps some of the trainings ...

RE: Google WS for Education, Advice

Posted By Ian Crew 02-20-2024 11:43:12 AM
Found In Egroup: Google Workspace \ view thread
Hi Gerry: There's also been some discussions about these change management sorts of topics related to Google over in the ITCOMM Community Group-you might have a look at the group archives over there. See https://bconnected.berkeley.edu/projects/google-cost-reduction-project for the site related to our ...

RE: Google: Less Secure Apps timeline

Posted By Ian Crew 02-20-2024 10:56:11 AM
Found In Egroup: Google Workspace \ view thread
Hi Hunter: You wrote "Real answer: You can't use an app password to log in as that Google Account and wreak havoc. Just to read and write mail (and a few other actions)." Is there any documentation about what actions you can do with an App Password? That's been one of my concerns for a while, and it'd ...

RE: Migrate emails in a specific label to another account in the same domain

Posted By Ian Crew 02-08-2024 10:37:34 AM
Found In Egroup: Google Workspace \ view thread
You could probably use Got Your Back to do this. GYB is also written by Jay Lee, the creator of GAM. See https://github.com/GAM-team/got-your-back/wiki for the details. Cheers,

RE: Google Groups Posting Permission

Posted By Ian Crew 02-01-2024 06:31:26 PM
Found In Egroup: Google Workspace \ view thread
Yup, they also need posting permission to the sub-groups. I wrote this up many years ago in the document at https://docs.google.com/document/d/1DfTbCOml3mv2CM4NoaKUyBr3tx8P8tHxPv6nhssYxYU/ - it's a little out of date now, but the concepts hold. By way of translation, "CalGroups" is UC Berkeley's implementation ...

RE: Goggle and no contact orders

Posted By Ian Crew 01-26-2024 02:35:36 PM
Found In Egroup: Google Workspace \ view thread
I'm not sure I know the full answer, but for at least some of it: For Gmail, there are a couple of options: 1) The recipient can choose to block the sender, which will route all messages from that sender to their Spam folder. 2) The Google Workspace Administrator can set up a routing setting to block ...

RE: Google Workspace - link sharing

Posted By Ian Crew 01-22-2024 12:19:56 PM
Found In Egroup: Google Workspace \ view thread
Oh, awesome-I didn't know about that. Thanks Matt! That could be very useful for the "go here and see the files you have shared publicly" use case I mentioned...

RE: Google vs M365 Comparison

Posted By Ian Crew 01-19-2024 12:43:51 PM
Found In Egroup: Google Workspace \ view thread
I totally agree with Petrus, especially the part about "pick one"-I've lost count of the number of institutions I've talked to who have manufactured huge headaches for themselves by trying to run a combination of both. The calendaring/scheduling space seems to be particularly problematic for those hybrid ...

RE: Google vs M365 Comparison

Posted By Ian Crew 01-19-2024 12:12:41 PM
Found In Egroup: Google Workspace \ view thread
For us, the justification is/was easy. We've been a Google school for over 10 years, and the cost of moving 200,000+ accounts to MS from both a technical (mapping and migrating data, reconfiguring systems, retraining technical staff) and end-user change management (helping users through the transition) ...

RE: Google vs M365 Comparison

Posted By Ian Crew 01-19-2024 11:44:19 AM
Found In Egroup: Google Workspace \ view thread
Many or most of the folks on the list are continuing to use Workspace, yes, especially now that MS has introduced storage limits that are generally pretty similar to Google's. Google certainly does have some work remaining to do in terms of providing good tools to manage storage, but it's coming, slowly. ...

RE: Google Workspace - link sharing

Posted By Ian Crew 01-19-2024 10:06:25 AM
Found In Egroup: Google Workspace \ view thread
I put together the following GAM command to identify the files set to "anyone can find" or "domain can find". See the "visibility" section of https://developers.google.com/drive/api/guides/ref-search-terms#file-properties for the other options for those fields. You might want to use or add anyoneWithLink. ...

RE: Fwd: FAQ: Sending Bulk Emails to Gmail

Posted By Ian Crew 01-17-2024 10:59:27 AM
Found In Egroup: Google Workspace \ view thread
That should read "A Googler just posted a query...." Sorry for any confusion,

Fwd: FAQ: Sending Bulk Emails to Gmail

Posted By Ian Crew 01-17-2024 10:53:00 AM
Found In Egroup: Google Workspace \ view thread
Hi all: A Google just posted a query over on GCC asking if there's anything they missed in their FAQs for the coming bulk sender guidelines at https://support.google.com/a/answer/14229414?hl=en I've asked a few, but maybe you all might be interested in chiming in with a few more? Cheers, Ian Begin forwarded ...