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Allan Chen

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examples of IT policies governing adoption/use of GAI

Posted By Allan Chen 03-21-2024 12:42:00 PM
Found In Egroup: Small Colleges \ view thread
Hi all,Here at CalArts, we are beginning to get questions about IT's policy on the adoption and use of Gen AI. This is not about GAI use in classrooms. But, for example, under what circumstances IT would or would not enable something like Google Gemini within our Workspace tenant. Or when/under what ...

RE: March APA CG Meeting - Conversation about Talent Acquisition

Posted By Allan Chen 03-05-2024 10:35:13 AM
Found In Egroup: Asian Pacific American \ view thread
Gerard,We have an all-day event that day here at CalArts. I'd love to submit and hear the response to a question - any chance you can record the discussion? Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology achen@calarts.edu | (661) 253-7732 calarts.edu | 24700 McBean ...

RE: Incident Reporting - Maxient alternative

Posted By Allan Chen 02-27-2024 02:08:54 PM
Found In Egroup: CIO \ view thread
Hey Trisha,We're using Symplicity Advocate. If it's on your radar, I can put you in touch with the folks that manage it. Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology achen@calarts.edu | (661) 253-7732 calarts.edu | 24700 McBean Parkway | Valencia, CA 91355Working ...

EDUCAUSE Board of Directors: Apply or Nominate a Colleague by February 28

Posted By Allan Chen 02-16-2024 10:00:23 AM
Found In Egroup: CIO \ view thread
Hi everyone, I wanted to post a friendly reminder that EDUCAUSE is accepting nominations and applications to serve on the EDUCAUSE Board of Directors. Serving on the EDUCAUSE Board is an excellent opportunity to represent the community on all kinds of matters affecting the organization and, by extension, ...

web directory tools

Posted By Allan Chen 02-12-2024 12:06:00 PM
Found In Egroup: Small Colleges \ view thread
Hi all,We are redesigning our website and we're having a lot of discussions about our directory. The web design firm we're working with is most skilled at taking a single CSV data file and ingesting that into Drupal (our chosen CMS). We/They/It can't take data from multiple sources. We are hoping for ...

RE: Zoom price increase

Posted By Allan Chen 02-08-2024 11:52:57 AM
Found In Egroup: CIO \ view thread
Joe - was your increase for ONE or for your "regular" set of licenses? Bret - I wrote our rep immediately and got this: " we are not forcing the change to ZoomONE, this is an optional upgrade on your licensing." Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology achen@calarts.edu ...

RE: GAM script for inactive users?

Posted By Allan Chen 01-11-2024 03:18:09 PM
Found In Egroup: Google Workspace \ view thread
Excellent. Thanks for the help. I'll get our google quasi-admin on this. Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology achen@calarts.edu | (661) 253-7732 calarts.edu | 24700 McBean Parkway | Valencia, CA 91355Working and residing on Chumash, Tongva, Fernandeño ...

RE: GAM script for inactive users?

Posted By Allan Chen 01-11-2024 03:09:02 PM
Found In Egroup: Google Workspace \ view thread
Thanks Josh. We'll keep that in mind. We have over a decade of accounts that were never deleted so this is going to be a pretty ugly process in any case. Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology achen@calarts.edu | (661) 253-7732 calarts.edu | 24700 McBean ...

RE: GAM script for inactive users?

Posted By Allan Chen 01-11-2024 02:57:14 PM
Found In Egroup: Google Workspace \ view thread
Hi all,My apologies - we value our relationship with Amplified (and they saved our bacon more than once) and one of my colleagues indicated to me that I didn't quite get my original comment correct. We have not yet gained the GAM knowledge to do this on our own, and Amplified does not (and has never, ...

GAM script for inactive users?

Posted By Allan Chen 01-11-2024 02:19:00 PM
Found In Egroup: Google Workspace \ view thread
Hi all,We're trying to identify inactive users in our domains, and haven't had much luck with Amplified, with whom we partner for much of our Google admin knowledge. I have seen many of you make references to "generating a report of inactive users" so I'm pretty sure it's possible. I'm presuming that's ...

RE: virtual labs

Posted By Allan Chen 01-10-2024 09:34:35 AM
Found In Egroup: Schools and Colleges of Arts and Design IT Leadership \ view thread
thanks for both of your replies. @Ashley are you saying that the solution is not viable without higher performance GPUs (which are of course wildly expensive right now)? Or just that they cannot be a 1:1 replacement of a physical machine just yet? We are thinking more in terms of providing "enough" ...

virtual labs

Posted By Allan Chen 01-08-2024 04:39:00 PM
Found In Egroup: Schools and Colleges of Arts and Design IT Leadership \ view thread
Hi all,We are trying to more effectively address tech equity on campus. I know many comprehensive institutions have gone the route of virtual labs, but I presume this is problematic considering the varied and often intensive computing demands of art students. But...has anyone explored this area? Any ...

RE: prep for new FAFSA

Posted By Allan Chen 12-18-2023 12:35:21 PM
Found In Egroup: Small Colleges \ view thread
Sorry. I should clarify - it's more the data exchange side that I'm talking about. For example, we are going through reports to change from EFC to unmet need. But there will be a lot of data changes with the new FAFSA. What are folks doing to handle all that? What "gotchas" have you identified/been worrying ...

prep for new FAFSA

Posted By Allan Chen 12-18-2023 12:30:00 PM
Found In Egroup: Small Colleges \ view thread
Hi all,We continue our work to prepare for the new FAFSA. Curious as to what other schools are doing, though. We already have the "socialization" side of things (communications to applicants, primarily), but is anyone enlisting outside help (consultants, for example)? Having them ready to help if needed? ...

RE: handling legal holds and need to delete accounts

Posted By Allan Chen 12-05-2023 10:19:46 AM
Found In Egroup: Google Workspace \ view thread
That's what I thought, but our legal team asks "everyone" to keep all emails related to a specific search term. But this might be an overly broad interpretation of e-discovery need by our lawyer. I'll chat with them some more.Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology ...

RE: handling legal holds and need to delete accounts

Posted By Allan Chen 12-05-2023 10:10:14 AM
Found In Egroup: Google Workspace \ view thread
Thanks. Aaron - I might be misunderstanding how the specific accounts feature works. I thought that would hold only the data in that one account. What about a hold on data on another account that meets the search criteria? Sorry if it's a dumb question. Allan -- Allan Chen he/him/his Vice President ...

handling legal holds and need to delete accounts

Posted By Allan Chen 12-04-2023 06:02:00 PM
Found In Egroup: Google Workspace \ view thread
Hi all,How are you all managing user accounts, account management, and legal holds? For example, if we get a hold request for John Smith, we need to place the hold on our entire domain, otherwise emails and whatnot would be missed. But, according to the warning that pops up, we then can't delete any ...

RE: Drive deletion via API resources

Posted By Allan Chen 11-30-2023 10:12:12 AM
Found In Egroup: Google Workspace \ view thread
Ian,Thanks. Yes, we are trying to master GAM to the point where we are comfortable and we'll keep at it. But thank you for the backup option. Allan -- Allan Chen he/him/his Vice President for IT/CTO | Information Technology achen@calarts.edu | (661) 253-7732 calarts.edu | 24700 McBean Parkway | Valencia, ...

Drive deletion via API resources

Posted By Allan Chen 11-30-2023 09:54:00 AM
Found In Egroup: Google Workspace \ view thread
Hello all,We are in a bit of a bind with Drive data deletion. A year ago, we used the retention rule approach and that went well. We are being advised by Google that we should not use that method this time around because we won't have a restore option. We should use the API instead. The problem is that ...

RE: Annual Reports?

Posted By Allan Chen 11-20-2023 11:39:56 AM
Found In Egroup: Small Colleges \ view thread
Oh, sorry. I was incredibly unclear. I don't mean security at all, actually. I was thinking of an annual report on what IT has done, goals accomplished, etc. A recap of the previous 12 months, to recognize effort, celebrate wins, and publicize to the community the role that IT plays in institutional ...