Emergency Notification Systems and Emergency Preparedness Plans

After focusing on challenges for much of the early afternoon, the focus has shifted at the EDUCAUSE Summit from identifying issues to sharing solutions.  Participants have offered innovations from their own campuses, most focusing on emergency notification  and communication systems (sirens, text messaging, digital signage) or campus monitoring. There are examples of data protection and coalition building (particularly in breaking down communication walls between campuses and emergency responders), and a few that focus on disaster education. Very few, however, address one of the primary issues that the group identified in earlier sessions: that students, faculty and staff aren’t creating a culture built around safety and preparedness, with an emphasis on training and prevention.

From the initial list of innovations – more than 40 total – the group selected six innovations for a “lightning round” of presentations. (A complete list will be compiled from the Summit and available at a later date.) These “solutions in focus” are a snapshot of the ideas presented:

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Governor Timothy M. Kaine of Virginia has signed several General Assembly bills that arose from the Virginia Tech tragedy of a year ago "that will improve protections for our citizens and treatment for people with mental illness" according to a press release. Among the signed legisation is Senate Bill 538 that imposes new requirements for emergency notifications:

In response to the tragedy at Virginia Tech, Chairman Patrick Leahy of the Senate Judiciary Committee has combined several pre-existing bills into a comprehensive package that would provide for improvements in school safety and law enforcement. This legislation was approved by Committee and is waiting for full consideration by the Senate.

The Senate package -- titled The School Safety and Law Enforcement Improvement Act of 2007 ("SSLEIA") -- combines four bills previously reported to or by the Senate Judiciary Committee, with some modifications:

• The School Safety Enhancements Act (S.1217)
• The NICS Improvement Amendments Act (H.R. 2640)
• The Equity in Law Enforcement Act (S.1448)
• The Law Enforcement Officers Safety Act of 2007 (S.376)

The bill would, among other things,:

The following summary is from http://oja.wi.gov/section.asp?linkid=1147&locid=97:

The Governor's Task Force on Campus Safety is focused on ensuring the safety of college campuses across Wisconsin. At the direction of Governor Jim Doyle, the Task Force is reviewing and compiling criteria for developing best practices from universities, colleges, and other higher education institutions in Wisconsin and across the nation. This information will be submitted to the governor and will serve as a resource for college administrators, law enforcement officers, and emergency preparedness officials.

The Task Force delivered an Interim Report to Governor Doyle on August 15. A final report will be published on November 1st.   

Virginia Tech has announced its selection today of 3n (National Notification Network) as its choice for a new emergency notification system. The University of Miami also announced on May 22nd the purchase of the 3n InstaCom system to automate emergency communications with their students, faculty, and staff. "The new emergency notification system, along with existing communications vehicles long used by the university, will form the basis of “VT Alerts,” a fully integrated and coordinated emergency communications program maintained by Virginia Tech’s Office of University Relations," according to a Virginia Tech press release issued today.

More excerpts from the press release:

In the wake of the tragedy at Virginia Tech, colleges and universities across the country are reviewing their emergency preparedness plans and evaluating their ability to quickly notify constituents in crisis situations. Networked technologies (posting notices on Web sites, e-mailing information, and sending text messages to cell phones) are among the most promising solutions. As campuses explore options for their emergency communication plan, they must also consider infrastructure and policy and procedural components.

In this free May 3 EDUCAUSE Live! Web seminar, Emergency Notification Systems for a Mobile Community, Rodney J. Petersen, Government Relations Officer and Security Task Force Coordinator, EDUCAUSE, and Mark Katsouros, Director, Telecommunication and Network Services, The University of Iowa, will provide an overview of the strategies for emergency notifications of students, employees, and visitors, as well as a context and resources for campus emergency preparedness planning.