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Tron Compton-Engle

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RE: How are you applying your "To be deleted" labels?

Posted By Tron Compton-Engle 01-19-2024 06:55:00 AM
Found In Egroup: Google Workspace \ view thread
Gretchen, We have code that moves all of our suspended users into a Google Group and then we apply badge labels to members of that group using this process: - In the Google admin console, go to "Access and data control" and then "Data protection" (not "Data classification") - Click on "Manage rules" ...

Badge Labels

Posted By Tron Compton-Engle 01-02-2024 09:25:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Everyone, We are applying Badge labels to files to be deleted using a Google Group. However, when a person is removed from the Google Group, that person's files (often, always?) continue to be labeled. Has anyone found a way to reliably remove labels assigned by a group to a user's files when that ...

YouTube

Posted By Tron Compton-Engle 11-16-2023 11:01:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Everyone, CWRU is considering reducing the number of Google apps we provision to our new users, especially the "non-core" ones. YouTube seems like a really tricky one. I think that we would get a LOT of pushback if we turned it off, but having it on creates issues. We aren't thrilled with the idea ...

Google DMARC Requirements

Posted By Tron Compton-Engle 11-16-2023 08:04:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Everyone, Our mail team is struggling to understand how we can possibly meet Google's (and Yahoo's) new mail requirements by the February 2024 deadline. Are other institutions struggling with this as well? Any advice or insights? Tron -- Tron Compton-Engle (he/him/his)Senior Director, Client ...

RE: Are you activating Bard?

Posted By Tron Compton-Engle 10-26-2023 07:29:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Everyone, For those who have turned on Bard, can you confirm whether the Google Workspace extensions are available? Can your users query Gmail, Drive, etc. via Bard extensions? Thank you,Tron -- Tron Compton-Engle (he/him/his)Senior Director, Client ExperienceUniversity Technology, [U]Tech ...

RE: Are you activating Bard?

Posted By Tron Compton-Engle 10-19-2023 02:16:00 PM
Found In Egroup: Google Workspace \ view thread
At Case Western Reserve we have it off since it is a consumer service not covered by our Workspace contract. Tron-- Tron Compton-Engle (he/him/his)Senior Director, Client ExperienceUniversity Technology, [U]Tech Case Western Reserve University216.368.0975

RE: Third-party backup for Google Drive?

Posted By Tron Compton-Engle 10-09-2023 08:55:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Chuck, We have changed the names of our suspended users as you suggested. However, it isn't working to change the profile picture. When we try to set a profile picture via the API, the default suspend user profile picture (grayed out person with a slash) appears instead. If we unsuspend the account, ...

RE: Applying labels to existing files owned by a user based on their OU

Posted By Tron Compton-Engle 09-27-2023 01:50:00 PM
Found In Egroup: Google Workspace \ view thread
Hi, Ian, Yes, the labels do still function in those two ways. However, the label at the top of documents only appears for native Google documents (Docs, Sheets, and Slides). So, for any other file type (PDFs, images, etc.), there is no visual queue to the user that the file will be deleted. The user ...

RE: Applying labels to existing files owned by a user based on their OU

Posted By Tron Compton-Engle 09-27-2023 01:34:00 PM
Found In Egroup: Google Workspace \ view thread
Hi, Everyone, We have done some more testing. We applied a Plus license to one of our suspended users and the "Scheduled for Deletion" label immediately appeared in the details pane of a file owned by that user. Then, we removed the license and the label immediately disappeared from that file's details ...

RE: Applying labels to existing files owned by a user based on their OU

Posted By Tron Compton-Engle 09-27-2023 06:46:00 AM
Found In Egroup: Google Workspace \ view thread
For those of using labels to surface files scheduled for deletion, I am seeing another issue. The label is not appearing in the details pane of the file like it did in our test domain. It only appears when you open the file by the document title (if the file is a native Google format such as Docs or ...

RE: Applying labels to existing files owned by a user based on their OU

Posted By Tron Compton-Engle 09-22-2023 10:33:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Jay, You need to use a Data Protection rule instead of a Data Classification rule. When you are going through the rule creation wizard and it asks for a condition, click Continue without configuring anything. That will apply the label to all files owned by the people in the selected OU. Tron ...

RE: Shared Drive Storage Size Management

Posted By Tron Compton-Engle 08-30-2023 02:38:00 PM
Found In Egroup: Google Workspace \ view thread
Allan, It is automated. We have code that looks at the members of Shared Drives and acts on any that do not have a manager with a "satisfactory" university affiliation. Actions include things like adding the members of the drive to a Google Group so that we can communicate with them, change the drive ...

RE: Shared Drive Storage Size Management

Posted By Tron Compton-Engle 08-30-2023 02:15:00 PM
Found In Egroup: Google Workspace \ view thread
Candace, At CWRU users are able to create their own Shared Drives. We set the quota per drive at 100 GB. We require that all drives have an "active" manager (faculty, staff or student account). Drives without an active manager go through an extensive warning process before then being deleted. We also ...

RE: Managing SharePoint Storage

Posted By Tron Compton-Engle 08-03-2023 08:37:00 AM
Found In Egroup: Microsoft Tools in Education \ view thread
Thank you, Michael. I was hoping to find a way to allow users to continue to be able to create their own sites, but also limit their storage across all sites they own. We are primarily a Google campus, so we are ahead of the game managing storage there. In Google, the best we could do was to prevent ...

Managing SharePoint Storage

Posted By Tron Compton-Engle 08-03-2023 08:04:00 AM
Found In Egroup: Microsoft Tools in Education \ view thread
Hi, Everyone, Now that Microsoft has announced institutional storage caps, we will need to add some additional restrictions on SharePoint sites. We already have per site quotas. However, how are others handling: 1) Preventing users from creating an unlimited number of SharePoint sites and in essence ...

RE: Google API Question

Posted By Tron Compton-Engle 07-28-2023 11:35:00 AM
Found In Egroup: Google Workspace \ view thread
Richard, Thank you. Here is the reply from our developer: "I'm already using Credentials.from_service_account_file() as described in that stackoverflow post. I haven't seen create_delegate before and can't find it in the documentation or in Google's Python library. Any further information on that ...

RE: Google API Question

Posted By Tron Compton-Engle 07-28-2023 10:22:00 AM
Found In Egroup: Google Workspace \ view thread
Thank you, Ian. Is that method documented anywhere? Was that session recorded? I did some searching and couldn't find documentation. Tron -- Tron Compton-Engle (he/him/his)Director of Client TechnologiesDirector of Information Technology, College of Arts and SciencesDirector of Information Technology, ...

Google API Question

Posted By Tron Compton-Engle 07-28-2023 09:38:00 AM
Found In Egroup: Google Workspace \ view thread
Hi, Everyone, We are having trouble with some API code we are using to identify files owned by suspended users. We are adding an "expiring-files" account to those files so that it is easy for users to search from them in Google Drive. However, when someone returns to the university and we "un-suspend" ...

RE: Deleting massive MyDrives without deleting the rest of the user's account

Posted By Tron Compton-Engle 07-05-2023 07:47:00 PM
Found In Egroup: Google Workspace \ view thread
Ian, I have only done this manually on My Drives less than 100 TB, but how about moving the files to a Shared Drive and then deleting the Shared Drive. Manually you can only move so many files in one action, but perhaps you could use the Google Drive API to do it programmatically on large My Drives. ...

RE: Is the takeout.google.com/transfer process very slow for anyone else?

Posted By Tron Compton-Engle 06-21-2023 11:53:00 AM
Found In Egroup: Google Workspace \ view thread
Thanks. I just ran through it with a test account and it looks good. Will put it on our menu of options for people who are willing to pay for a more convenient and reliable transfer service. Tron -- Tron Compton-Engle (he/him/his)Director of Client TechnologiesDirector of Information Technology, ...