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Aaron Richton

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RE: Google pre-delivery message scanning

Posted By Aaron Richton 04-19-2024 06:33:21 AM
Found In Egroup: Google Workspace \ view thread
I agree with everything stated in the thread; we've also had Pre-Delivery Scanning on as long as I can remember without delivery delay complaints. To Ian's point, edu-focused threats probably won't register there. Hopefully this intra-forum link to Ian's (different) post will work: https://conne ...

RE: Google WS for Education, Advice

Posted By Aaron Richton 03-01-2024 06:43:11 AM
Found In Egroup: Google Workspace \ view thread
+1, https://it.rutgers.edu/scarletapps/storage-limits-for-scarlet-apps/ I'll echo Ian's "we work with the few jumbo accounts aggressively": we drew that line at 1TB and that was a mere 0.1% of our Google accounts. ~85% of them reduced their storage usage; the remaining ~15% have been suspended for ...

RE: handling legal holds and need to delete accounts

Posted By Aaron Richton 12-05-2023 10:06:19 AM
Found In Egroup: Google Workspace \ view thread
We use "Specific accounts" Vault holds i.e. https://support.google.com/vault/answer/7657464 This doesn't impact at a domain level. ------------------------------ Aaron Richton Systems Programmer/Administrator Rutgers, The State University of New Jersey ------------------------------

RE: Deleting data in Google Workspace

Posted By Aaron Richton 12-01-2023 02:55:41 PM
Found In Egroup: Google Workspace \ view thread
1. At Rutgers we've always had a culture of deprovisioning. I know it was happening in the 1990s, for example, so by the time Google entered the picture, everybody just expected it. 2. Some things will catch people by surprise, especially Drive collaborators. We try to limit blast radius on adjacent ...

RE: Google Play Developer - First time use

Posted By Aaron Richton 12-01-2023 08:30:16 AM
Found In Egroup: Google Workspace \ view thread
Oversimplified: at Rutgers, the team with the iPhone/iPad apps also does the Android apps. We logically put Google Play Console rights with the team that administrates the Apple Developer Program, which has the fundamentally competing product (App Store Connect) on the iOS side. Google has a much ...

RE: My Classic Sites debacle

Posted By Aaron Richton 10-11-2023 06:00:20 AM
Found In Egroup: Google Workspace \ view thread
We didn't ignore this per se, but we did opt for end-user based migrations, so plenty went down the path of the defaults... Looking around the superuser My Drive, 100% of the "My First Website - Converted from Google Sites" are for long-since-deleted users. (Dozens of them were kind enough to put their ...

RE: Denying a long list of quarantined messages, any tricks?

Posted By Aaron Richton 06-09-2023 10:27:44 AM
Found In Egroup: Google Workspace \ view thread
Your best bet is a time machine, because the old version had this feature, which makes it all the more infuriating that it's no longer an option. Processing times could be in the 20-80 minute range once you hit the button -- perhaps during the upgrade it was wrongly perceived as "broken" and removed. ...

RE: Colab and other "additional services" that can charge fees

Posted By Aaron Richton 12-15-2022 05:31:19 AM
Found In Egroup: Google Workspace \ view thread
We have a similar mindset in that we have as much related to payment disabled, as we can. (It's no fun when somebody transfers to another institution and it breaks something billed to a credit card!) For Google Colab, the straightforward flow results in "Your Google account isn't authorized to use Google ...

RE: Best Practices for Third-party email service providers / SPF and DKIM

Posted By Aaron Richton 12-14-2022 05:53:08 AM
Found In Egroup: Google Workspace \ view thread
Agree with all here. The only way we could do top-domain SPF reasonably would be a macro-based SPF service; I haven't found any roll-it-yourself (pointers welcome!) and the vendors in that space wanted a decent amount for something that I wasn't convinced we truly needed -- so we're using a DKIM-first ...

RE: deleting student accounts - initial experiences

Posted By Aaron Richton 12-14-2022 05:29:37 AM
Found In Egroup: Google Workspace \ view thread
I recall stories about admins trying an OU with Google Drive completely Off -- has anybody tried that recently and, if so, does it have better (or worse!) results than these ​two options? ------------------------------ Aaron Richton Systems Programmer/Administrator Rutgers, The State University of New ...

RE: Recently Deleted reporting not working

Posted By Aaron Richton 11-23-2022 07:47:24 AM
Found In Egroup: Google Workspace \ view thread
Same here, "Recently deleted users (null)." (There should be hundreds.) If anybody knows a case / issue number, that might be helpful. ------------------------------ Aaron Richton Systems Programmer/Administrator Rutgers, The State University of New Jersey ------------------------------

RE: Google Pay--is it inexplicably on for anyone else?

Posted By Aaron Richton 10-26-2022 06:09:45 AM
Found In Egroup: Google Workspace \ view thread
Agree with above, we just had a researcher come to us yesterday reporting "Your Google account isn't authorized to use Google Payments. Please contact your organization's Google Workspace or Cloud Identity administrator. [OR-DDUH-01]" trying to credit-card purchase resources for CoLab Pro+. (Which is ...

RE: Do you use a subdomain for student email addresses?

Posted By Aaron Richton 09-19-2022 12:19:16 PM
Found In Egroup: Google Workspace \ view thread
Oversimplified ... if they're a regularly-appointed employee+student, they default to user@employee, as there's an assumption that their job duties require the greater security posture of the employee system. (They can explicitly hop over to the student system as required for coursework.) Full-time ...

RE: Do you use a subdomain for student email addresses?

Posted By Aaron Richton 09-16-2022 03:52:40 PM
Found In Egroup: Google Workspace \ view thread
We have them split up. (With one modern convenience. There is a common namespace at user@rutgers.edu, which dispatches out to user@student or user@employee as appropriate.) Agree with the others especially re: untangling data. We can close everybody@employee promptly upon separation, cutting off access ...

RE: Workspace-adjacent question: DKIM and DMARC

Posted By Aaron Richton 08-31-2022 03:07:14 PM
Found In Egroup: Google Workspace \ view thread
We've been using DKIM with Workspace (and other providers) for almost half a decade now, if there are any questions on that front. DMARC (looking domain-wide, not just at Workspace) is currently at p=none while we herd the remaining cats, which will continue into 2023. A static XSL would make static ...

RE: DMARC rejections increasing in frequency

Posted By Aaron Richton 08-12-2022 02:28:04 PM
Found In Egroup: Google Workspace \ view thread
What precisely is "rejected because of a failed DMARC check"? SMTP 550 5.7.26 https://support.google.com/mail/answer/2451690 or something different? That rejection is near-zero in our environment. I'd imagine Inbound Gateway settings are the most important part. Do you have "Automatically detect external ...