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Chris Deaton

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RE: A puzzler: Email deleted from a thread...and from logs? Not quite, but...

Posted By Chris Deaton 01-12-2024 11:08:17 AM
Found In Egroup: Google Workspace \ view thread
Suspicious moves and deletes sound like 3rd party mail clients potentially getting involved. I'd check to make sure the user isn't logged into her mail on other devices or apps. Might also have the user disable conversation mode / threading and see if that makes it more clear what's happening to the ...

RE: GAM script for inactive users?

Posted By Chris Deaton 01-11-2024 03:12:18 PM
Found In Egroup: Google Workspace \ view thread
Hey Allan, There are a handful of metrics that determine a user's activity level. From the most basic level, last login time would be a start. One of the processes we have to help us keep track of things in Google land involves mining user data to a table on a regular basis. It was a perl script written ...

RE: Which Google services/APIs can App Passwords be used with?

Posted By Chris Deaton 01-10-2024 02:20:16 PM
Found In Egroup: Google Workspace \ view thread
Charlie, You are correct, that was poor wording on my part. Provided the client supports it, you can negotiate SMTP with OAuth. I'm so used to dealing with physical machines that don't support authentication at all that I never even think about XOAUTH2 -- Chris DeatonGoogle Administrator, Systems ProgrammerOffice ...

RE: Which Google services/APIs can App Passwords be used with?

Posted By Chris Deaton 01-10-2024 12:13:19 PM
Found In Egroup: Google Workspace \ view thread
App passwords do work even in cases where SSO is used. But I am curious - what other use cases besides SMTP are out there for app passwords that aren't strongly discouraged in favor of OAuth? As far as I am aware, SMTP is perhaps the only reason you'd want to use app passwords for accounts secured with ...

RE: dmarc enforcement

Posted By Chris Deaton 09-14-2023 12:27:54 PM
Found In Egroup: Google Workspace \ view thread
Meredith, Feel free to reach out to myself or Matt Deal (mwdeal@ncsu.edu). We are on the tail end of a very long (but mostly painless) DMARC implementation at NC State. We're in quarantine mode, but very seriously looking at moving to soft (or hard) fail. -- Chris DeatonGoogle Administrator, Systems ...

RE: Independent Security Verification badge in the Google Workspace Marketplace

Posted By Chris Deaton 08-31-2023 08:01:27 AM
Found In Egroup: Google Workspace \ view thread
Talking with a colleague, and the badge (which has been around for some time I believe, the independent security review isn't new) is definitely helpful for identifying potentially easy approves for those doing curation for the addons they have running in their environment. I wouldn't recommend someone ...

RE: Does Google Chat count towards storage quota?

Posted By Chris Deaton 02-23-2023 12:20:01 PM
Found In Egroup: Google Workspace \ view thread
Vault does not (currently) count toward domain storage -- Chris DeatonGoogle Administrator, Systems ProgrammerOffice of Information Technology - Identity and Web Services North Carolina State University

RE: suspended YouTube channels

Posted By Chris Deaton 02-21-2023 12:14:11 PM
Found In Egroup: Google Workspace \ view thread
Basically what Maggie said. Youtube is not a core service, and is subject to the whims of Youtube and Youtube alone. At best, we've pointed folks to the documentation for suspended accounts: https://support.google.com/youtube/answer/2802168?hl=en But there has literally never been a time where we as ...

RE: DMARC versus Allowlisting

Posted By Chris Deaton 12-14-2022 04:44:59 PM
Found In Egroup: Google Workspace \ view thread
This may go without saying, but I would also resist the urge to convert lookups to IPs in your SPF record. This may seem like a good idea at first, but no one wants to maintain that long term. Vendors will try to convince you that SPF AND DKIM is essential... but we've managed to push back without too ...

RE: Best Practices for Third-party email service providers / SPF and DKIM

Posted By Chris Deaton 12-12-2022 08:15:29 AM
Found In Egroup: Google Workspace \ view thread
Just to add to Christopher's email (nice summary!), one additional issue we still continue to struggle with is printer/scanners that cannot do SMTP authentication correctly (only sends on port 25, doesn't allow username and password configuration). Sometimes they are ancient, and because they aren't ...

RE: Best Practices for Third-party email service providers / SPF and DKIM

Posted By Chris Deaton 12-12-2022 07:34:15 AM
Found In Egroup: Google Workspace \ view thread
Hongbo, I'll be honest. There was a lot of initial fear mongering going on for years before we started down that road. Google also has some guidance that suggests you ramp up the percentage in your policy so as to avoid significant impact. But we found that if we followed that guidance, the "alarm" felt ...

RE: Best Practices for Third-party email service providers / SPF and DKIM

Posted By Chris Deaton 12-09-2022 08:26:57 AM
Found In Egroup: Google Workspace \ view thread
Seconded David on DMARC. We shied away from SPF primarily because of the limitations of the record (total length as well as number of lookups) except for a very exclusive set of mailers. Everyone else takes the DKIM route and still gets a pass. Most of the vendors we work with have no issues with DKIM. ...

RE: Google Shared Drive access for Google accounts without Drive as a service

Posted By Chris Deaton 05-02-2022 01:03:00 PM
Found In Egroup: Google Workspace \ view thread
They would not. Since the Drive and Docs service is disabled in domain B, the interface for shared drives would not be available, regardless of the access those users might have in domain A. Domain B users would see something like "We are sorry, but you do not have access to Google Docs." when attempting ...

Just a test

Posted By Chris Deaton 10-11-2021 06:40:40 AM
Found In Egroup: Google Workspace \ view thread
Things have been a bit quiet, so we figured we'd try to break the silence! If you get this, all is well with the Google Workspace CG! ------------------------------ Educause Google G Suite Community Co-Facilitators John Kelly, Carly Walker, Chris Deaton ------------------------------