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Josh Boiselle

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RE: Fwd: Directory sharing suddenly turned Off! (The Google for Education Community Platform Subscription Update)

Posted By Josh Boiselle 04-19-2024 11:55:21 AM
Found In Egroup: Google Workspace \ view thread
Interesting. I just checked ours and it is still on (thankfully). Josh Boiselle Senior Systems EngineerInformation Technology Services www.colgate.edu/its:wq

RE: Google pre-delivery message scanning

Posted By Josh Boiselle 04-18-2024 10:36:50 AM
Found In Egroup: Google Workspace \ view thread
Hi Jason, I don't have a scientific answer for you, but I can say that we've had that feature enabled for quite some time (many years) and have never noticed any issues with delayed messages. Best, Josh Boiselle Senior Systems EngineerInformation Technology Services www.colgate.edu/its:wq

RE: Google: Less Secure Apps timeline

Posted By Josh Boiselle 02-20-2024 09:02:10 AM
Found In Egroup: Google Workspace \ view thread
Thanks, Hunter. That is helpful. I think we need to do some testing with app passwords and see if it still works or not. 100% agree on removing all forms of username/password authentication for these sorts of services. If I could wave a magic wand and get every vendor onboard with best practices, it'd ...

RE: Google: Less Secure Apps timeline

Posted By Josh Boiselle 02-20-2024 08:15:11 AM
Found In Egroup: Google Workspace \ view thread
"Starting September 30, 2024, Google Workspace accounts will only allow access to apps using OAuth. Password-based access (with the exception of App Passwords) will no longer be supported. POP and IMAP are NOT going away and can still be enabled with apps that connect using OAuth." I'm honestly not ...

RE: GAM script for inactive users?

Posted By Josh Boiselle 01-11-2024 03:05:22 PM
Found In Egroup: Google Workspace \ view thread
Hi Allan, I don't have a GAM solution for you, but something we noticed here when deactivating old alumni accounts is that many users enable email forwarding and/or set up a "Send mail as" account for their school email on their personal email accounts. In other words, they may still be actively using ...

RE: Which Google services/APIs can App Passwords be used with?

Posted By Josh Boiselle 01-10-2024 12:38:30 PM
Found In Egroup: Google Workspace \ view thread
Hey Ian, Duo has a decent write up on Google's app passwords here: https://duo.com/blog/bypassing-googles-two-factor-authentication/ In short, you can do just about anything with an app password except change account security settings. They could absolutely access Drive data, Calendar, etc. As Carly ...

RE: Google DMARC Requirements

Posted By Josh Boiselle 11-16-2023 08:32:09 AM
Found In Egroup: Google Workspace \ view thread
I did not interpret Google's requirement to mean that you need a DMARC policy in reject or quarantine mode, just that you need to implement either DKIM or SPF on your emails (you only need to pass one of these to be "DMARC compliant"). Both are important purely from an email deliverability standpoint, ...

RE: That one vendor's email habits...

Posted By Josh Boiselle 07-25-2023 02:08:52 PM
Found In Egroup: Google Workspace \ view thread
FWIW, the message identifier, for better or worse, is technically listed as optional in RFC 2822. 3.6.4. Identification fields Though optional, every message SHOULD have a "Message-ID:" field. Furthermore, reply messages SHOULD have "In-Reply-To:" and "References:" fields as appropriate, as described ...

RE: Google Sites Question

Posted By Josh Boiselle 06-29-2023 06:58:07 AM
Found In Egroup: Google Workspace \ view thread
Isn't Nathan's suggestion what we were looking for? The ability to view Google sites while logged in without allowing users to create/edit them? You would select the radial option "Users cannot edit sites" at the domain root level. Josh Boiselle Senior Systems Engineer Colgate UniversityInformation ...

RE: Handling credentials for shared accounts with delegated inboxes

Posted By Josh Boiselle 04-27-2023 02:56:25 PM
Found In Egroup: Google Workspace \ view thread
I had no idea that the delegation worked with Google groups. Is that new? Either way, I will definitely be looking into that. Josh Boiselle Senior Systems Engineer Colgate UniversityInformation Technology Services www.colgate.edu/its:wq

RE: Handling credentials for shared accounts with delegated inboxes

Posted By Josh Boiselle 04-27-2023 02:21:00 PM
Found In Egroup: Google Workspace \ view thread
Hey William, We are in the same process. We create the accounts, generate a 100 character password, and then set it and quite literally forget it. We also move the account to a special OU that only has Gmail enabled and does not allow our help desk to reset the password. If the account needs to be accessed ...

RE: Can GMail admins direct messages from certain addresses to quarantine with copy to say counsel or public safety?

Posted By Josh Boiselle 03-23-2023 02:30:48 PM
Found In Egroup: Google Workspace \ view thread
One important thing to keep in mind is that if you have comprehensive mail storage enabled you cannot change or redirect the recipient of an email and prevent the original recipient from receiving it. You can create a content compliance rule to change the recipient, but the original recipient will still ...

To quota.... or not to quota?

Posted By Josh Boiselle 03-16-2023 12:50:00 PM
Found In Egroup: Google Workspace \ view thread
Hi all, We are in the midst of planning for the Google Workspace for Education storage changes after acquiring an extension from Google. The "philosophical" question of "to quota" or "not to quota" after being in the unlimited mindset for so long has come up. In our brief research, we've found both schools ...

RE: Shared Drive Quota Was Just Enabled by Itself?

Posted By Josh Boiselle 02-01-2023 11:12:54 AM
Found In Egroup: Google Workspace \ view thread
This happened to us yesterday and we immediately turned share drive storage limits back off, but are still getting reports that some users are seeing their shared drives still stuck full at 100GB even today. It's been pretty frustrating. You know Google is having a serious storage crisis when they made ...

RE: Google Drive "shortcuts" structure causing issues in Explorer and Office

Posted By Josh Boiselle 08-12-2022 10:15:53 AM
Found In Egroup: Google Workspace \ view thread
I haven't seen this behavior yet with the Google Drive app, but I have seen it before on deeply nested file shares. There is a documented path limitation of 260 characters for the Windows NTFS file system. Microsoft recently added support to effectively remove this limitation (from 260 to 32,767 characters) ...

RE: Gmail Encryption

Posted By Josh Boiselle 08-08-2022 09:29:30 AM
Found In Egroup: Google Workspace \ view thread
We are using LiquidFiles for sending confidential emails and files "securely". It more or less acts as a proxy to the email's body & attachments so that they aren't saved in someone's mailbox forever. https://www.liquidfiles.com/ Josh Boiselle Senior Systems Engineer Colgate UniversityInformation Technology ...

RE: weird issue with Takeout Transfer

Posted By Josh Boiselle 06-27-2022 11:20:49 AM
Found In Egroup: Google Workspace \ view thread
Our recommendation for users when they receive the "account not authorized" error is to use Chrome in Incognito mode to start the transfer. That being said, we have also seen all sorts of issues for the "Transfer" part of Google Takeout. The transfer randomly fails and/or spits out an email with a list ...

RE: Subdomains "Users need paid licenses to access Google Workspace"

Posted By Josh Boiselle 02-23-2022 09:27:51 AM
Found In Egroup: Google Workspace \ view thread
Hi Frank, We'll be going through that process shortly as well, but I suspect it is not relevant to Google Workspace for Education. We receive the "Google Workspace for Education Fundamentals" license for all of our users automatically. In a commercial Google Workspace organization, you need to pay for ...

RE: Google Groups extra members for automated lists

Posted By Josh Boiselle 11-01-2021 02:16:43 PM
Found In Egroup: Google Workspace \ view thread
+1 for PSGSuite. Makes syncing groups incredibly easy. Member roles are returned by default in many of the group commands (such as Get-GSGroupMember), so it'd be pretty easy to filter by a particular role and exempt them. We've been using PSGSuite for a little over a year now and it has completely replaced ...

RE: Moving alumni to separate domain

Posted By Josh Boiselle 10-12-2021 10:13:54 AM
Found In Egroup: Google Workspace \ view thread
@Allan I suspect folks may be talking about two different things. For example, we have 3 different Google Workspace organizations, one of which is our main domain and the 2 others are "subdomains". The organizations are all completely separate from each other. As far as I can tell, they also have separate ...