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David, I am no expert on Workday by any means, so possibly this idea is worthless, but could this be accomplished with multiple positions/jobs for an individual? (my Workday experience comes from Workday being a primary source of identities to our identity management system, which has recently changed ...

Thanks for sharing. We have most of the same issue, and problems are created when multiple systems of record handle the same person in different ways. In further research I managed to stumble across the SEVIS documentation (assuming we all deal with SEVIS?) and while I don't think it really solves ...

Colleagues, Do any of you have best practices, or at least consistent processes, for handling mononyms? Particularly when systems may make "first name" and "last name" both required fields, how do you handle data in these cases? Do you make up values? Do you instruct users on what to enter? Do you put ...

Well . . . We don't have any logic to stop people (mostly students) from selecting something "misleading" if it is still in the pool. So, just so happens that the 8-char name of a prominent alum who is frequently in the news happened to be available (because he was a student before we started this ...

From Penn: What triggers a student account being created? For example, is it once they are admitted or pay their deposit? For our incoming undergraduate class, this is a bulk process in late April/early May every year once the responses to admissions offers have "settled down"; at that point they ...

Like others, we do not reuse usernames*; they are linked to the institutional ID "forever." We do have a policy that permits renames in certain situations (legal name changes, harrassment, etc.) and in those cases, the original username is not put back into the available pool; it remains reserved forever. ...

Hi Thatcher, At Penn, Workday is our system of record for employees *and academic affiliates*, and Sailpoint IIQ is our IAM system (just since November 2021). We require that adjuncts have academic appointments, and Workday is the system of record for academic appointments. So they go in Workday. We ...