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Gregory Booth

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RE: Has anyone found a way to make identifying files to be deleted easier for end users that they would be willing to share?

Posted By Gregory Booth 03-23-2023 02:38:34 PM
Found In Egroup: Google Workspace \ view thread
Tron, The process account is a good idea, I wish we had thought of that. We simply broke sharing (after months of warnings), and gave it 4 months to shake out before actually deleting the files. There have been a few cases of extremely complicated nested folders in a researcher's My Drive that are ...

RE: To quota.... or not to quota?

Posted By Gregory Booth 03-16-2023 02:18:28 PM
Found In Egroup: Google Workspace \ view thread
We made the decision to not set quotas, but instead to disable Drive for alumni/inactive students (and delete the data). That being said, we are definitely not "advertising unlimited storage," we just didn't say anything other than telling fac/staff, "Because Google is going to start charging for storage, ...

RE: Vault Retention file deletion trick - a few questions

Posted By Gregory Booth 01-10-2023 08:07:24 AM
Found In Egroup: Google Workspace \ view thread
Jeremy, We tested that by moving the users to an OU with a Drive Trust Rule that breaks sharing. But all that does is disallow the share, it does not remove it - if you move them back to another OU, or disable the rule, the shares are still in place. Vault doesn't check to see if a rule is disallowing ...

RE: Vault Retention file deletion trick - a few questions

Posted By Gregory Booth 01-04-2023 01:24:14 PM
Found In Egroup: Google Workspace \ view thread
Hi, Allan, I did get confirmation from Google that this is the case - the Vault deletion trick will not delete files shared to others, just unshared files. I posted my planned workaround in this thread, but basically, after doing the vault deletion, we will be using GAM to crawl the remaining files ...

RE: deleting student accounts - initial experiences

Posted By Gregory Booth 12-14-2022 12:52:29 PM
Found In Egroup: Google Workspace \ view thread
Chuck, Thanks for posting the draft. Something I'd suggest adding is that, in our testing, the Vault deletion method only deletes files that are not shared to other users. Any file that is shared will be untouched by this method. Thus, we are planning a two-step process when we are ready to start deleting ...

RE: Users w/o Drive service opening up docs shared to them

Posted By Gregory Booth 11-15-2022 12:14:36 PM
Found In Egroup: Google Workspace \ view thread
Allan, We're also testing setting zero quotas for our alumni. Google made the decision some months ago to not impede mail even in an over-quota situation, for .edu at least. I made a test user with a bunch of files in My Drive and slapped a zero quota on it. Here is the behavior I've observed when logged ...

RE: Users w/o Drive service opening up docs shared to them

Posted By Gregory Booth 11-15-2022 08:25:23 AM
Found In Egroup: Google Workspace \ view thread
Hi, Allan, It does indeed kill all Drive functionality - they cannot go to drive.google.com, the Drive app is no longer available in the menu, and if they try to open a link to a doc that has been shared to them, they will see: We are sorry, but you do not have access to Google Docs. Please contact ...

RE: Putting google behind SSO, any issues?

Posted By Gregory Booth 11-04-2022 01:28:29 PM
Found In Egroup: Google Workspace \ view thread
Hi, Robert, We switched Google to use our SSO in 2021. We use CAS and Duo MFA. For the most part, it worked fine from the get-go, just a couple of things we ran into: We had to set up app passwords for some things It broke Outlook for us, this is specific to CAS. Fortunately we have very few Outlook ...

RE: Google Admin Console Error

Posted By Gregory Booth 11-03-2022 09:59:52 AM
Found In Egroup: Google Workspace \ view thread
Hi, Tron, I hadn't noticed that, but I just checked and we're getting the same error. Greg ------------------------------ Gregory Booth Senior Systems Administrator & Technical Team Lead Michigan Technological University ------------------------------

RE: Vault Retention file deletion trick - a few questions

Posted By Gregory Booth 10-27-2022 03:42:46 PM
Found In Egroup: Google Workspace \ view thread
Thanks, Jeremy! Just to clarify, we are not trying to purge Shared Drives, I am excluding them from the retention rule. The files that won't delete are ones that are in the user's My Drive, and are shared to another user. I left the user in the /incinerator OU for more than 15 days and those files ...

Vault Retention file deletion trick - a few questions

Posted By Gregory Booth 10-27-2022 02:33:00 PM
Found In Egroup: Google Workspace \ view thread
Hi, All, I wonder if anyone has found the quirks I'm seeing as I experiment with the Vault Retention file deletion trick posted earlier: I have a Vault Retention rule set up to "Purge all items" 1 day after creation, excluding Shared Drives. This rule is applied to an OU I'll call /incinerator. I have ...