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Joseph Vaughan

CIO-Vice President,
Harvey Mudd College

Harvey Mudd College
Claremont, CA
United States

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RE: O365 vs Google

Posted By Joseph Vaughan 07-25-2023 12:29:28 PM
Found In Egroup: CIO \ view thread
Every decision is made in a context. At Harvey Mudd College we adopted both platforms around 2010, at a time when Microsoft was having difficulty (it seemed) settling on an offering and a pricing model and when Google Apps was free. We defaulted to putting Faculty and Students on Google Apps in part ...

RE: Has anyone found a way to make identifying files to be deleted easier for end users that they would be willing to share?

Posted By Joseph Vaughan 03-24-2023 11:34:13 AM
Found In Egroup: Google Workspace \ view thread
Thanks for all the great ideas here. In addition, we plan to remind people about our records retention policy. If you're faced with a lot of work looking at files and at the same time you're told "you know, you shouldn't really be doing this....". We'll see. Culture eats strategy and all that. --- ...

RE: IPaaS

Posted By Joseph Vaughan 03-14-2023 02:48:51 PM
Found In Egroup: Small Colleges \ view thread
Penny's response reminded me that about four years ago, when we ended up choosing (then Dell) Boomi, I was curious about the portability of integrations from one system to another eg Boomi to Snaplogic or Snaplogic to Workato. There were no standards and I am not even sure there is work being done in ...

RE: Workflow/Process Automation in Google

Posted By Joseph Vaughan 09-27-2022 11:36:27 AM
Found In Egroup: Google Workspace \ view thread
Lisa, We would also like to find something in that realm. Does anyone have any experience with Zenphi, which claims to be "Google Workflow made easy"? Joseph

RE: Google Sites and Forms

Posted By Joseph Vaughan 09-12-2022 03:15:08 PM
Found In Egroup: Google Workspace \ view thread
Maybe a small piece of help: According to the Google Workspace and Drive mime types page, there are specific types for both forms and sites. In theory, then, the Drive API could be used to look for them. If someone writes that script or uses GAM to make it work, they get the extra points. And extra ...

RE: Google Maps Support

Posted By Joseph Vaughan 09-02-2022 06:53:25 PM
Found In Egroup: Google Workspace \ view thread
I like that idea a lot too. Thanks Osamu and Ian. Slight aside: we have a case where there is now a building on what used to be a parking lot. Google maps shows both, but there's no way to remove the parking lot (now situated right smack in the middle of the building).

RE: Data-Driven Google Drive Analysis (say that five times fast)

Posted By Joseph Vaughan 08-05-2022 10:53:30 AM
Found In Egroup: Google Workspace \ view thread
Sorry to have missed the presentation, but please do share the scripts with vaughan@g.hmc.edu Joseph --------------- Joseph VaughanCIO/VP for Computing and Information ServicesHarvey Mudd College(909) 621 8613Meet me at https://calendar.app.google/4h2orNNWVEt5KWjf6

RE: Handshake SSO bypass

Posted By Joseph Vaughan 07-27-2022 01:11:01 PM
Found In Egroup: Small Colleges \ view thread
Do other schools have Handshake implemented with SSO? Yes Do other schools have MFA requirements for systems that contain student PII? Yes Is it reasonable for a vendor to say that have SSO if they still allow a user to opt out of SSO by us No. We had an issue with a vendor that did this some years ...

RE: Data-Driven Google Drive Analysis (say that five times fast)

Posted By Joseph Vaughan 07-21-2022 02:51:36 PM
Found In Egroup: Google Workspace \ view thread
Sounds like a demo from Cameron is in order! Joseph --------------- Joseph VaughanCIO/VP for Computing and Information ServicesHarvey Mudd College(909) 621 8613free/busy at http://tiny.cc/MeetJoseph

Phishing Simulation

Posted By Joseph Vaughan 04-13-2022 04:31:05 PM
Found In Egroup: Google Workspace \ view thread
Hello all, Have any of you conducted phishing simulation exercises in Google Workplace? If you have, what tool did you use? Microsoft 365 has a tool for phishing simulation but it only works within the M365 tenant and I was hoping to find a parallel tool in Workplace. Best, Joseph --------- ...

RE: hybrid employee monitoring

Posted By Joseph Vaughan 04-13-2022 01:31:14 PM
Found In Egroup: Small Colleges \ view thread
I will add another point. One thing that we did in the Fall last year was to conduct a survey of our end users, asking them to focus on a particular service episode during the previous three months. Then we asked questions like "were you aware of the location of the person who helped you?" , "where were ...

RE: hybrid employee monitoring

Posted By Joseph Vaughan 04-12-2022 11:28:58 AM
Found In Egroup: Small Colleges \ view thread
Attempting to be less "philosophical" I would respond that HR is confusing two things: observing people doing tasks vs measuring outcomes (aka productivity). To observe people doing tasks, perhaps the best thing would be to install a camera in each location, including on campus, so there is no inequity ...

CIO position at Claremont McKenna College

Posted By Joseph Vaughan 03-24-2022 04:22:32 PM
Found In Egroup: CIO \ view thread
Hello everyone, Claremont McKenna College (right next door to us, and also part of The Claremont Colleges) is seeking a new CIO. Please encourage yourself or others to apply. position posting Thanks, Joseph ------------------------------ Joseph Vaughan CIO-Vice President Harvey Mudd College ...

RE: Thoughts on lightweight Workflow Automation?

Posted By Joseph Vaughan 03-09-2022 05:26:01 PM
Found In Egroup: Cloud Computing \ view thread
Gabe, Here are some more for the list: Formstack, XenPhi, AppSheet, KissFlow, AirSlate, Micosoft Power Automate, AirTable. "looking at" is probably a good description of what we have been doing a little of. Not quite examining though. Eager to see what others have to say. Joseph --------------- ...

decommissioning archives

Posted By Joseph Vaughan 03-09-2022 04:36:28 PM
Found In Egroup: CIO \ view thread
Hi everyone, It's my understanding that we are losing access to the CIO archives at listserv.educause.edu at the end of the month. Does anyone know if they will be preserved in any way? The history of the higher ed IT community is there (all the way back to 1998) and it seems sad that we would ...

RE: Google Shared Drive - Automated Folder Creation and Provisioning

Posted By Joseph Vaughan 03-02-2022 11:19:23 AM
Found In Egroup: Google Workspace \ view thread
I have done something similar for a different project, using google apps script and a google spreadsheet (fed from Workday) to determine who sees what. If you have someone who can write apps script and you're interested in that route, please contact me directly and I can share the code. I like John ...

RE: IT Documentation

Posted By Joseph Vaughan 01-04-2022 11:17:32 AM
Found In Egroup: Small Colleges \ view thread
We try to keep documentation to a minimum, linking to vendor documentation or even other institutions' documentation, where possible. We also push the mantra that we are not experts, but accomplished novices, proud of our achievements but aware that there's always more to learn... so we may be learning ...

RE: Creating a Space to Discuss Leadership Issues?

Posted By Joseph Vaughan 11-17-2021 10:34:36 AM
Found In Egroup: CIO \ view thread
I think that "strategic" and "tactical", with their military origins, can shift in meaning depending on the speaker and audience. What is tactical for the Office of the Chancellor may well be a vital piece of strategy for the campus, division or department. So I don't think we can define it up front. ...

RE: Cloud Computing : New discussion forum settings

Posted By Joseph Vaughan 10-29-2021 12:25:58 PM
Found In Egroup: Cloud Computing \ view thread
"forced to go to the web" seems to be the operative term. It is next to impossible to find the email address of, say, Bob Flynn, so that I can reply to him from my email client, but only to him. If I click on the little link in the email that says "Bob Flynn" it takes me to an empty profile on the web, ...

RE: Navigating the new discussion forum

Posted By Joseph Vaughan 10-25-2021 10:29:51 AM
Found In Egroup: Cloud Computing \ view thread
I agree with Bob. If I'm in email processing mode, the last thing I want to do is switch out to a web environment. I also find it is nearly impossible to find the actual email address of the sender. I presume this is by design, but it makes it very difficult to reply in private as DP requested. The ...