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John Kelly

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RE: Best practices for avoiding phishing warnings when discussing account closure?

Posted By John Kelly 04-09-2024 08:08:59 AM
Found In Egroup: Google Workspace \ view thread
We don't put a lot of content in the email, we point to a knowledge article(s) and/or website that contains the information needed. Such as this site that has articles and appointment slots and timing as part of the events. For the reminder emails, and we are sending 20 days out, 10 days out, etc....(we ...

RE: Google Drive Search change

Posted By John Kelly 04-02-2024 08:15:44 AM
Found In Egroup: Google Workspace \ view thread
Thanks Bill Yox. Yes, seems the Drive Search change only applies (where you see it) when on the Home space in Drive. If you click any other space on the left, you see the Search with the Advanced Search icon in the right corner of the search bar. I've even found, from the Home space new search options, ...

RE: "Experimental AI Features"

Posted By John Kelly 04-01-2024 01:52:46 PM
Found In Egroup: Google Workspace \ view thread
Thanks Matt. A more technical colleague noted to me - if you have your personal Gmail account as your default Chrome Profile, you can get access to the Experimental AI. And you may see this if one of your other Chrome profiles is your *.edu account.We are not that concerned with this since we've only ...

RE: Finding Files After Restoring Drive Trust

Posted By John Kelly 04-01-2024 11:05:18 AM
Found In Egroup: Google Workspace \ view thread
Same here.We tried to follow the approach Cornell took and stage via OU's the account lifecycle process.You are in active, you leave you go to another OU and we apply labels to content. After a period of time in the lifecycle, you move to another OU and Drive Trust is applied.All that worked as we had ...

RE: "Experimental AI Features"

Posted By John Kelly 04-01-2024 06:44:11 AM
Found In Egroup: Google Workspace \ view thread
We were alerted to this last week by a few people.It was for the person's nd.edu account People saw it after updating their Mac to the latest version. Upon reboot, a pop-up notification about Experimental AI being available via Chrome is what people mentioned to us. We do not see this as widespread at ...

Google Drive Search change

Posted By John Kelly 03-25-2024 08:10:00 AM
Found In Egroup: Google Workspace \ view thread
Morning all, This is directed towards folks using Drive Labels to help with cleanup. And who has Education Plus licenses (probably?). Based on this new change to Drive Search, I don't know if there will be a search chip for Labels - for EduPlus accounts. We use Drive labels to help campus identify files ...

RE: Reminder on Google Workspace HigherEd Community Discussion

Posted By John Kelly 03-15-2024 09:08:45 AM
Found In Egroup: Google Workspace \ view thread
For today's 4pm EST meeting, we are using Google Meet for today's meeting. Here is the Meeting linkhttps://meet.google.com/znk-wuud-inw?hs=122&authuser=0 If you are not a Google Meet user, you may want to join a few minutes early and allow audio/video, etc. We are trying Google Meet based on a discussion ...

Reminder on Google Workspace HigherEd Community Discussion

Posted By John Kelly 03-15-2024 06:02:00 AM
Found In Egroup: Google Workspace \ view thread
Good, happy Friday morning everyone, We have our every other month Google Workspace Community discussion today, Friday 3/15/2024 at 4 pm Eastern time. Link to attend Link to agenda - feel free to enter your topics. Thanks, John Kelly Product Manager, Office of Information Technology / University ...

Google: Less Secure Apps timeline

Posted By John Kelly 02-20-2024 06:04:00 AM
Found In Egroup: Google Workspace \ view thread
Morning all, Sending the below to the group as an FYI. This was sent about a month ago. I remember some conversations on this when Google was set to stop less secure apps in the past, but that was postponed. In case you did not receive the message, I've included it below. Seems more likely to occur, ...

RE: How are you applying your "To be deleted" labels?

Posted By John Kelly 01-26-2024 07:13:49 AM
Found In Egroup: Google Workspace \ view thread
Morning all, To add to this Gretchen - here is a GDoc that you can view and copy whatever you (and others) find helpful. We spent time last week putting a lot of accounts in the Drive Labels OU (we batched the process over several days) and finishing this type of documentation. Like Tron, we are documenting ...

RE: Google Workspace - link sharing

Posted By John Kelly 01-19-2024 06:53:22 AM
Found In Egroup: Google Workspace \ view thread
My mistake. We didn't pull a Drive log, but used the Investigation Tool (under Security >Security Center) and used Drive log events and Visibility. Still limited to last 180 days. Looking at Drive log events and Visibility, they may be the same report, but we are using Investigation Tool. Thanks, ...

Google Workspace - link sharing

Posted By John Kelly 01-19-2024 06:35:00 AM
Found In Egroup: Google Workspace \ view thread
Morning all, Does anyone know if there is a report that we can run that looks at all content and can report out files with link sharing set to public or set to anyone in our domain? I don't know of one. I asked Google support yesterday and they mentioned that we can only look at Drive log activity for ...

Reminder on Google Workspace HigherEd Community Discussion

Posted By John Kelly 01-19-2024 06:00:16 AM
Found In Egroup: Google Workspace \ view thread
Good, happy Friday morning everyone, We have our every other month Google Workspace Community discussion today, Friday 1/19/2024 at 4 pm Eastern time. Link to attend Link to agenda - feel free to enter your topics. Thanks, John Kelly Office of Information Technologies / University of Notre Dame / ...

RE: Anyone leveraging the Google directory's capabilities

Posted By John Kelly 01-17-2024 12:53:41 PM
Found In Egroup: Google Workspace \ view thread
What ND has done, for a few cases, is add an extra identifier to the name. Ex: if you were to type my name in Gmail, it would show: John Kelly (student) or John Kelly (faculty).We've had a few cases with this, 3 or 4, that I remember. I believe we sent this from our Identity app. Our Identity app pushes ...

RE: A puzzler: Email deleted from a thread...and from logs? Not quite, but...

Posted By John Kelly 01-12-2024 12:33:00 PM
Found In Egroup: Google Workspace \ view thread
Speaking of logs, another to check is - Admin log events. Message ID is an option. Maybe see what you can find there - maybe another admin deleted it or whatever other oddity could have appeared. As noted, 3rd-party apps. Doubtful that a Chrome Extension did it, but when baffled, try all options. ...

RE: handling legal holds and need to delete accounts

Posted By John Kelly 12-05-2023 05:39:27 AM
Found In Egroup: Google Workspace \ view thread
Allan, We use a 3rd-party tool to do eDiscovery. The content goes to Vault - only those impacted by the eDiscovery go to Vault and cannot be removed during the account provisioning process. We don't run into the issue you describe. Any specifics/nuances are done by our InfoSecurity team. Thanks, John ...

Check your main Google admin account (Takeout, Classic Sites)

Posted By John Kelly 11-20-2023 07:02:33 AM
Found In Egroup: Google Workspace \ view thread
For the main Google admin account: Item: check your main admin Drive account for Takeout folders. Background:We did the whole work with Classic Sites, using the Sites Manager tool, etc....thought that was completed about a year ago....anyhoo, on Oct 22 and 23, 2023, thousands of Takeout folders were ...

Reminder on Google Workspace HigherEd Community Discussion

Posted By John Kelly 11-17-2023 06:01:00 AM
Found In Egroup: Google Workspace \ view thread
Good, happy Friday morning everyone, We have our every other month Google Workspace Community discussion today, Friday 11/17/2023 at 4 pm Eastern time. Link to attend Link to agenda - feel free to enter your topics. Thanks, John Kelly Office of Information Technologies / University of Notre Dame / ...

RE: Are you activating Bard?

Posted By John Kelly 10-19-2023 02:09:48 PM
Found In Egroup: Google Workspace \ view thread
Similar here at Notre Dame.There are a few groups looking at AI here on campus and working to create some policy(ies).Until those groups set the policy and let us know what to do with AI in Google (and other services), we will not enable Bard or Duet or anything similar. We have a small blurb that we ...

Google Chat and Google Groups

Posted By John Kelly 10-17-2023 02:30:00 PM
Found In Egroup: Google Workspace \ view thread
Happy Tue-Tue-Tuesday everyone, I recently had a short conversation with a person from Google and they covered Google Groups and the new ability to add groups to Chat Spaces. They wanted me to be aware of the setting and to think about how best to deploy it for your domain. The Google blog.The relevant ...